Admin View
Admin View
The admin view is available to administrators. It shows every submission regardless of review status.
The submissions table
| Column | Description |
|---|---|
| Status | Current status of the submission — click to change |
| Reviewed | Number of reviews collected / required, with a tooltip showing each reviewer's name |
| Avg Score | Average score across all reviewers |
| Category | Scientific category (filterable) |
| Title | Abstract title |
| Date | Submission date |
Filtering
- Search — filter by title keyword
- Status — filter by submission status
- Category — filter by scientific category
- Page size — choose 10, 25, 100, or 1000 rows per page
Viewing a submission
Click any row to open the submission modal. This shows:
- Category and Title — read only
- Abstract body — full text, read only
- Authors — list with editable Title, Name, and Institution fields
- Keywords — shown as tags, read only
- Figures — any supporting images and their reference labels
- Conflict of Interest Declaration — whether a conflict was declared, and the disclosure text if so
- Average Score — read only, calculated from reviewers' overall scores
- Reviewer list — each reviewer, their overall score (or "Assigned — not yet reviewed" if they haven't scored it yet), and their comments. If the congress uses a custom grading system, each reviewer's card also shows a per-criterion breakdown — the rating and score they gave for each criterion.
Changing submission status
Click the Status badge in the table directly, or open the submission modal. Available statuses:
| Status | Meaning |
|---|---|
| Submitted | Received, not yet reviewed |
| Pending Review | In the review queue |
| Invited | Author has been invited to present |
| Accepted | Abstract accepted for the program |
| Reviewed | Has the required number of reviews |
| Waiting List | Conditionally accepted, pending space |
| Rejected | Not accepted |
Score aggregation
With a custom grading system, a reviewer's overall score for a submission is calculated from their per-criterion ratings using the congress's configured aggregation method:
| Method | Calculation |
|---|---|
| Sum | Total of all criterion scores |
| Average | Average of all criterion scores, weighted by each criterion's weight if set |
| Max | Highest single criterion score |
| Min | Lowest single criterion score |
The Avg Score shown in the submissions table and submission modal is then the average of all reviewers' overall scores for that submission.
Metrics
Users with metrics access see an aggregate statistics view instead of the submissions table. This shows totals by status, category, and review progress — useful for progress reporting to the scientific committee.