Schedule Planner

The Schedule Planner is a visual grid editor for building the congress program day by day. It requires the Schedule - Editor policy.

Layout

The planner displays as a grid:

• Columns represent rooms in the congress venue
• Rows represent time slots (subdivided by 15 or 30 minutes depending on congress settings)
• Cards in the grid represent sessions or breaks placed at that time in that room

Selecting a day and schedule

At the top of the planner you can select:

1. Day — each congress day has its own tab
2. Schedule — a day can have multiple schedules. Select the one you want to edit from the dropdown

Adding a session

Click an empty cell in the grid to add a new item at that time and room. A modal will open where you can configure:

• Type — Session or Break
• Title
• Start and end time
• Room — pre-filled from the column you clicked
• Scientific tags — used for colour coding

Moving items

Drag a card to a different time slot or room to move it. The card will snap to the grid.

Sessions vs breaks

• Sessions are colour-coded by their scientific tag and show the session title
• Breaks are shown in yellow and show the break name (e.g. "Coffee Break", "Lunch")

Rooms

Rooms are defined at the venue level. If a room is missing from the grid, it needs to be added to the venue in the Admin Dashboard. Contact your administrator.

Tips

• Use the Section detail view (click a session card) to manage the individual events and speaker assignments within a session
• The planner only shows the top-level schedule — use Section view to go deeper
• Changes save immediately — there is no draft mode in the planner